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Job Opportunities

Job Opportunities

Via Services is located in Santa Clara, California and offers a dynamic team with competitive salaries and excellent benefits. If you’re interested in a full-time position at Via Services, please take a look at our open job opportunities to see if there is a position that fits your qualifications and experience.

Event Coordinator

Via Services is looking for a part time Event Coordinator to oversee and manage administration and logistics fora variety of special events. This person must be able to anticipate project needs, discern work priorities, meet deadlines with little supervision, and be willing to work occasional evenings and weekends. The event coordinator should have a love for special event management, provide outstanding customer service, be an enthusiastic professional, and be able to build relationships with internal and external customers.

Essential Duties and Responsibilities

Event Planning and Production

  • Develop project plan and assign deliverables for all events (Google Docs or Project Plan)
  • Conduct initial vetting and negotiations of contracts for all events
  • Conduct research, make site visits, and find resources to help staff make decisions about event possibilities
  • Serve as primary liaison with vendors on event-related matters
  • Work in conjunction with Advancement Director to ensure that all donors, sponsors and guests have been given appropriate information for each event
  • Assist with managing on-site production and clean-up for events as necessary
  • Work in conjunction with Marketing to ensure all platforms are updated with event details for pre and post events (Facebook, Instagram, etc)
  • Recruit and coordinate event volunteers as necessary
  • Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
  • Act as point of contact and lead for all event planning committees (Via Ball, Challenge Awards, Fall Festival, Operation Snowflake, Donor Appreciation Night, Poker Tournament)
  • One month prior to Via Ball, week nights and some weekend work may be required
  • Bi-weekly and monthly Advancement meetings

Event Administration

  • Ensure that Raiser’s Edge is current and accurate
  • Assist with preparing budgets and provide periodic progress reports for each event project
  • Keep track of event finances including check requests, invoicing, and reporting
  • Responsible for all cash log entries pertaining to each event
  • Coordinate appointments and visits to see our space, and scheduling of events on the calendar
  • Responsible for tracking ticket sales, receipting, and post event report / follow up letters, emails, etc.

Qualifications

  • Exceptional customer service ethic and high expectations for quality
  • Accuracy and attention to detail required
  • Effective interpersonal skills
  • Ability to work independently and as a team member
  • Ability to read and implement written instructions
  • Ability to prioritize and manage numerous projects at once and ability to work in a fast-paced environment
  • Strong written and verbal communication skills
  • Professional appearance and attitude
  • Valid CA driver’s licence with clean DMV report
  • Proof of auto insurance

Education and/or Experience

  • BA/BS degree preferred (experience may substitute for degree)
  • Minimum of three years of experience with office administration management
  • At least one year experience coordinating special events
  • Proficient using the latest versions of Microsoft Word, Excel, PowerPoint, Access, and mail merges, email, and web searches
  • Fundraising database experience, particularly with Raiser’s Edge, a plus
  • Desirable to have some familiarity with various aspects of fundraising
  • Preferred English language
  • Knowledge of Santa Clara county area resources, venues, and community partners is preferred

Apply Now!

Via West and Altitude Admissions Manager

Via Services is looking for an Admissions Manager to work closely with participants, parents, and caregivers to coordinate the enrollment of Via West and Altitude clients in year round programs, maintain all client records, manage files, process billing, generate weekly enrollment and monthly billing reports, and prepare materials for programs. This person will also handle client check-in for Via West and provide administrative support on a minimal level to other Via West Campus (VWC) Staff).

Essential Duties and Responsibilities

  • Enrolls all clients for year round programs and handles entire administrative process from enrollment to attendance for Via West clients
  • Performs registration process for Altitude clients
  • Performs billing and coordinates all payment as well as performs collections for past due accounts receivable for both programs
  • Manages session check-in days at Via West
  • Maintains hard copy participant files and extensive online database records
  • Serves as main liaison over the phone, online, and in person in order to maintain effective communication with families
  • Responsible for a 48 hour turnaround for all return verbal or written communication
  • Serves as Co-Manager of Scholarship Committee
  • Handles all communications with Regional Center Coordinators
  • Provides some administrative support to the Via West staff
  • Assists in developing seasonal forms
  • Responsible for compiling reports and data as required by VWC and other Via departments
  • May supervise CalWorks volunteers to assist with administrative tasks such as filing or session preparation
  • Performs other duties as assigned

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Education/Qualifications/Clearance Requirements

  • Excellent computer skills required- proficiency in Microsoft Office software: Word, Excel - Filemaker Pro experience or other database management preferred
  • BA/BS degree preferred (experience may substitute for degree)
  • Minimum 4 years administrative experience
  • Ability to work independently and under pressure
  • Capacity for setting priorities and meeting deadlines
  • Demonstrates strong organizational skills as well as time management skills
  • Ability to multitask
  • Demonstrates effective written and oral communication skills
  • Ability to interact in a positive and professional manner with parents, staff, and professionals
  • Ability to accept guidance and supervision
  • Ability to supervise part time volunteers/employees effectively
  • Effective written and oral communication, personal contact, and organizational skills
  • Good judgment, confidentiality, common sense
  • Must hold a valid California Driver’s License with clear DMV report
  • Must hold the minimum automobile insurance coverage required by the State of California
  • Must pass a background check and fingerprinting

Apply Now!

Via West Seasonal Counselor

Via West is looking for seasonal counselors to work with special needs participants at Via West Campus during our weekend respite program.

Qualifications

  • Must be 18 or older
  • Overnight and day hours needed

Essential Duties and Responsibilities

  • Work directly with special needs participants to guide them through activity rotations during programs

For any questions please email Irshad Fardan at ifardan@viaservices.org.

Apply Now!

Via West Seasonal Nurse

Via West is looking for seasonal nurses to work with special needs participants at Via West Campus during our weekend respite programs.

Qualifications

  • Must be 19 or older
  • Must be a licensed nurse, BSN graduate, or current BSN nursing student
  • Must have completed at least one clinic experience giving medications under the supervision of a nursing faculty member

Essential Duties and Responsibilities

  • Work directly with special needs participants to give medications, provide treatments, triage, and deal with urgent and emergent situations under the direct supervision of an experienced RN

For any questions please email Sandy Keefe at skeefe@viaservices.org.

Apply Now!